Results benchmarks
What our automations changed, by industry
Before-and-after numbers from our own case studies, grouped by industry, with the build time and tools for each. Nothing here is a survey figure or an industry average.
Quick answer
Across 26 case studies, builds took 1 to 8 weeks, with a median of 4. Results ranged from a dental no-show rate falling from 18% to 7.4% to prior authorization time falling from 12 minutes to 2. Every number below links to the case study it came from.
Want to know what a build like these would change for you?
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At a glance
The case studies behind this page
26
published case studies
24
confirmed client engagements
1 to 8 weeks
build time range
4 weeks
median build time
8 case studies
Healthcare
| Project | Results | Build time | Tools |
|---|---|---|---|
| Automated AR Follow-Up: Days in AR Dropped from 68 to 41 Multi-specialty clinic, 8 providers |
| 4 weeks | n8n, Twilio, SendGrid, eClinicalWorks |
| Tripling Claim Denial Recovery with a Multi-Agent System Regional medical billing department, 5-person team |
| 8 weeks | AI agents, eClinicalWorks, Custom APIs, Document processors |
| AI Routing for Dental Implant Inquiries Smile Again Dental, implant consultation funnel |
| 2 weeks | GoHighLevel, Conversation AI, Facebook Lead Ads, Slack |
| Open Dental Appointments Synced Into GoHighLevel Smile Again Dental, Dundas Ontario |
| 1 week | n8n, Open Dental API (eConnector), GoHighLevel |
| How a Dental Group Cut No-Shows by More Than Half 3-location dental group, 30 patients/day |
| 3 weeks | n8n, Twilio, Dentrix |
| From Paper Intake Forms to EHR in 6 Minutes 3-location dental service organization |
| 5 weeks | n8n, Dentrix, Twilio, Eligibility verification APIs |
| Syncing Scheduling Across 3 Dental Locations 3-location dental service organization |
| 5 weeks | n8n, Dentrix, Custom dashboard, Twilio |
| Cutting Prior Authorization Time from 12 Minutes to Under 2 4-physician internal medicine group |
| 4 weeks | n8n, eClinicalWorks, Eligibility verification APIs, FHIR APIs |
More on this industry: Healthcare automation.
6 case studies
Real estate
| Project | Results | Build time | Tools |
|---|---|---|---|
| 340 Cold CRM Leads, 18 Reactivated in 30 Days Buyer's team of 8 agents |
| 2 weeks | n8n, Follow Up Boss, SendGrid, Twilio |
| 90-Second Lead Response at 2 AM 8-agent real estate team, 200+ leads/month |
| 3 weeks | n8n, Twilio, Follow Up Boss, Calendly, Zillow API |
| Personalized Market Updates: Open Rate Jumped from 14% to 38% 12-agent real estate team, 1,800-contact database |
| 3 weeks | n8n, SendGrid, Follow Up Boss, MLS feeds |
| AI That Actually Knows Your Leads: CRM-Connected Assistant for a Real Estate Team 15-agent real estate brokerage, 2,400 contacts |
| 4 weeks | MCP server, Follow Up Boss, Twilio |
| 600 Units, 1 Leasing Agent: Stopping the Vacancy Bleed Property management company, 600-unit portfolio |
| 3 weeks | n8n, Twilio, Calendly, kvCORE |
| Contract to Close: 135 Hours Recovered Per Year Solo agent, 45+ transactions per year |
| 6 weeks | AI agents, Google Calendar, Slack, Google Workspace, Email |
More on this industry: Real estate automation.
6 case studies
Financial services
| Project | Results | Build time | Tools |
|---|---|---|---|
| Annual Review Prep: From 2.5 Hours to 20 Minutes Solo RIA, 90 client households |
| 4 weeks | MCP server, QuickBooks, Xero, Salesforce |
| RIA Onboarding: From 3 Weeks to Under a Week Meridian Financial Advisors, 85 client households |
| 5 weeks | AI agents, DocuSign, Salesforce, HubSpot |
| Automating Client Portal Updates for a 120-Client RIA Independent RIA, 120 client households, 3 advisors |
| 4 weeks | n8n, Schwab API, Client portal API, SendGrid |
| Compliance Documentation That Holds Up: An Independent RIA Independent RIA, 140 client households |
| 7 weeks | AI agents, Salesforce Financial Services Cloud, Microsoft 365 |
| AI Meeting Summaries: Post-Meeting Documentation from 45 Minutes to 5 Financial advisory firm, 6 advisors |
| 5 weeks | AI agents, Salesforce Financial Services Cloud, Microsoft Teams, Zoom |
| Long-Game Prospect Nurture: Two Dormant Contacts to Clients in 60 Days Boutique wealth management firm, growth focus |
| 4 weeks | MCP server, HubSpot, Microsoft 365 |
More on this industry: Financial services automation.
3 case studies
Freight forwarding
| Project | Results | Build time | Tools |
|---|---|---|---|
| 40% Demurrage Reduction Through Automated Free-Time Monitoring Mid-size freight forwarder, 600 import containers/month |
| 5 weeks | n8n, CargoWise, Maersk API, CMA CGM API, Twilio, SendGrid |
| Exception Detection That Catches Problems Before They Cost Money Regional freight forwarder, 350 containers/month |
| 4 weeks | AI agents, n8n, CargoWise, Slack, SendGrid |
| Proactive Client Updates That Eliminated Billing Disputes NVOCC / freight forwarder, 800 containers/month |
| 3 weeks | n8n, SendGrid, Twilio, GoFreight, Slack |
More on this industry: Freight forwarding automation.
3 case studies
Marketing and outreach
| Project | Results | Build time | Tools |
|---|---|---|---|
| LinkedIn outreach that actually gets replies Internal OrchestriAI growth system (internal study) |
| 30-day operating window | LinkedIn, custom outreach tooling, Pipeline CRM, AI review agents, Postgres |
| How we turned Reddit into 30 qualified opportunities in 30 days Internal OrchestriAI growth system (internal study) |
| 30-day operating window | Reddit, custom outreach tooling, Pipeline CRM, AI review agents, Postgres |
| Cold Email Personalization Using Live Meta Ads Data Marketing agency running outbound for B2B clients |
| 2 weeks build + ongoing refinement | n8n, Meta Ads Library API, PlusVibe, Apollo, Airtable |
More on this industry: Marketing and outreach automation.
Reading the numbers
How to use these benchmarks
Each row is one business. A clinic with 30 patients a day and a clinic with 300 will not see the same dollar figure from the same reminder system. Treat the results as proof of what changed, and build your own forecast from your volumes.
To estimate your own numbers, start with the free calculators or the guide to estimating automation ROI before you buy. For build prices, see pricing and packages and the automation cost guide. If you want us to look at one task, the free automation audit replies by email with what we would build and what it would cost.
Questions
Common questions about these benchmarks
Free. Three fields. We reply within one business day.
Want to know what a build like these would change for you?
Send us your volumes for one task and we'll estimate the result and build time from the closest case study.
What happens next
- 1.You send one line about the task.
- 2.Shariq reads every message and replies by email within one business day.
- 3.If it fits, you get a written plan or a short call. Your choice.
- 4.If it does not fit, we tell you and point you to a better option.
“Shariq built our Open Dental to GoHighLevel sync and our AI routing system for new patient inquiries. Both projects were delivered fast, worked right away, and he was responsive whenever we needed adjustments. He understands dental practice workflows and doesn't overcomplicate things.”