3–4 hours saved per transaction. No missed deadlines in the first year of operation.
Engagement map
From operating problem to measured outcome
6 weeks delivery · 5 tools in the implementation stack
Challenge
A high-producing solo agent was managing 45+ transactions a year without a transaction coordinator.
What we built
We built an agent system that monitors all active transactions from a central dashboard.
Result
Coordination time dropped to about 1 hour per transaction, reviewing what the system flagged and handling exceptions.
Recorded outcomes
Delivery timeline: 6 weeks. Metrics are shown in the same context as the published engagement.
A high-producing solo agent was managing 45+ transactions a year without a transaction coordinator. Coordination happened across Gmail threads, text messages, and a shared Google Sheet that was perpetually behind. Deadlines got missed. Clients got inconsistent updates. The agent estimated 4–5 hours of coordination work per transaction, 180–225 hours annually on work that required organization, not expertise.
We built an agent system that monitors all active transactions from a central dashboard. Each transaction has a milestone timeline: inspection deadline, contingency removal, loan commitment, closing. The system sends automated status updates to buyers, sellers, lender, and title with specific asks at each stage. Overdue items escalate to the agent with full context. A weekly digest summarizes all active transactions and upcoming deadlines.
Coordination time dropped to about 1 hour per transaction, reviewing what the system flagged and handling exceptions. At 45 transactions, that's 135+ hours reclaimed annually. No missed deadlines in the first year. The agent used the recovered time to take on 12 additional transactions they'd previously been declining.
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